Daily Google Workspace™ backup. Restore emails and files.
Google Workspace™ backs up its servers. ProBackup protects your work: daily snapshots of your team's Gmail™, Drive™, Calendar™ and Contacts, ready to restore from any day.
7-day free trial. No credit card required. 3-minute setup.
Doesn't Google Workspace™ back up my data?
Google keeps its own servers safe. Deleted mail and files sit in the trash for 30 days, then an admin has 25 more days to bring back everything deleted in a date range. ProBackup covers the one mail or file you miss next month, or next year.
| Situation |
|
With ProBackup |
|---|---|---|
| Deleted mail or Drive file |
|
With ProBackupStays in your backup for your plan's history (6 months up to 4 years). Restore just the thread or file you need. |
| A bulk deletion (script, sync tool, AI agent) |
|
With ProBackupThe weekly deletion report shows what went missing. Restore only the mails, files, events or contacts you pick, as new copies. |
| An employee leaves (user deleted) |
|
With ProBackupTheir mail, files, events and contacts stay in your backup for your plan's history. You get an email when a user drops out of your backup. |
| Google Vault |
|
With ProBackupRestore a mail thread, file, event or contact back into Google Workspace, as a new copy. |
| Full copy of your data |
|
With ProBackupAutomatic every 24 hours. Excel export of any table, mail as .eml files, Google Drive sync (Pro and Premium). |
With ProBackup
Use Google's trash for this week's mistake, and ProBackup for anything older, a single item, or a user who has left.
Everything you need to protect Google Workspace™
A mail thread, a file, an event or a contact.
- Restored as a new copy; nothing existing is overwritten
- A thread comes back with its replies, a file in its original folder
Every 24 hours, no scheduling.
- Gmail, Drive, shared drives, Calendar and Contacts of every user
- A new version only when something changes
Each user's mailbox, Drive, calendar and contacts.
- Pick a day in the calendar
- Mail by user and year; Drive by My Drives and Shared Drives
Know when a user disappears.
- Email when a user has dropped out of your backup
- Weekly deletion report, only when something was deleted
Find a file, event or contact across every user.
- Global search (unlimited on Pro and Premium, 3 a day on Plus)
- Excel export of any table; mail as .eml files
How ProBackup compares to other Google Workspace™ backup tools
Afi backs up Google Workspace up to three times a day, keeps every version by default and prices per user. ProBackup lets you browse every user's mail and Drive by day, restores mail, files, events and contacts as copies without overwriting anything, and prices by storage instead of headcount. The comparison lists Afi's own sources, with the date we checked.
One license. Every SaaS app you use. Pay by storage, not by team size.
Plus
For founders and small teams
$25 per month billed annually
or $31 billed monthly
Start free trial- Daily backup of all apps
- 6 month backup history
- Invite 1 guest
- Backup of all records, files & comments
- Smart retries
- Granular restore
- Recently deleted items report
ProRecommended
For project managers & growing teams
$38 per month billed annually
or $47 billed monthly
Start free trialEverything in Plus, and:
- 2 year backup history
- Invite 10 guests
- Sync to Google Drive
- Global search
- Weekly status emails
- Smart alerts
Premium
For IT admins & enterprise compliance
$69 per month billed annually
or $86 billed monthly
Start free trialEverything in Pro, and:
- 4 year backup history
- Invite unlimited guests
- Single Sign-On (SSO)
- Bulk download of files
- Priority support
- Advanced scope control
- Audit reports
- Virus scanner
Frequently asked questions
Can't find your answer here? Our help center covers setup, restores and billing for every app.
Visit the help centerWhat Google Workspace™ data is backed up?
The following data types are backed up: Gmail™ threads, Drive™ files (including shared drives the connecting super admin is a member of), calendars, calendar events, contacts and contact groups. One backup covers every user in your domain, users can be excluded, and the four data types are backed up per user as a whole.
How does restore work for Google Workspace™?
Mail threads (with their replies), Drive files, calendar events and contacts are restored as new copies; ProBackup never overwrites or changes existing data in Google Workspace™. A file goes back to its original folder, or to the owner's My Drive if that folder is gone. Gmail™ accepts a restored thread only once the original is gone from the mailbox, trash included.
Can I restore an email or file that Google can no longer recover?
Yes, as long as it was in a ProBackup snapshot before it was deleted. It stays in your backup for your plan's history: 6 months on Plus, 2 years on Pro, 4 years on Premium. Gmail accepts a restored thread only once the original is gone from the mailbox, trash included.
What happens to a user's backup when they leave?
When you delete a user in Google Workspace, ProBackup keeps the mail, files, events and contacts it backed up for them for your plan's history, and emails you that the user has dropped out of your backup. You can still browse their data by day, download their files and export their mail as .eml files.
Can I download a whole mailbox as .eml files?
Yes, on every plan. Download one thread from the vault, or export the ticked mails, the mails sent in chosen years or a user's whole mailbox. The export runs in the background and arrives as ZIP files of .eml files, one per mail with its attachments, which Outlook, Apple Mail and Thunderbird open. You get an email when it is complete, and each download is available for 24 hours.
How are Google Docs, Sheets and Slides backed up?
As Word, Excel and PowerPoint files. When you restore one, it comes back in Drive as a new file in that format.
How safe is my data?
The backups and the access tokens are secured with the Advanced Encryption Standard (AES) using a 256-bit encryption key. Applying the best practices of encryption methods, we use a different initialisation vector for every record, meaning it is virtually impossible to extract the data via reverse engineering.
Do I need a license for each team member?
No, you only need one ProBackup license to back up your team's data. The pricing model is not based on the number of seats – instead you pay to back up your own account and the connected accounts.
Can I build this myself?
You can. With an AI coding tool, a script that exports your data every night is a weekend project. The hard part comes after that: keeping it working when the app's API changes, storing the copies encrypted and away from the app, noticing when a run quietly misses data, and restoring, which means rebuilding records with their comments, files and links in the right place without overwriting today's work. ProBackup does that for 20+ apps. It keeps a version of every record each day it changes, emails you when a backup stops running, checks the APIs of its largest integrations against known-good responses every week, is SOC 2 Type II audited, and lets you browse any day and restore it.
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How to back up Google Workspace (and restore deleted data)
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What happens to their work when someone leaves: offboarding data in Asana, ClickUp, monday.com and HubSpot
Every platform handles a departing user differently: ClickUp deletes their private work, Asana gathers their tasks into a project for super admins, monday.com keeps their content but disables their automations, HubSpot keeps everything but leaves records orphaned. This guide compares the admin actions, gives a 6-step checklist and explains what a ProBackup snapshot preserves.
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ProBackup encrypts your SaaS backups and stores them on AWS. On Pro and Premium you can also sync a daily-updated copy of your records and files to your own Google Drive. Here are four reasons to switch it on.
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Daily snapshots and granular restore for your emails or files. Set up in 3 minutes, no credit card required.
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